Mid Semester Club Updates

Dear Club Officers,
I hope that you are well. Please save this email and read it fully. I hope that your semester is going well!

Important Resources 

Click here to submit Budget Requests: This is the budget breakdown for your club. Without this document, your club will NOT be allowed to spend funds in the Spring 2025 semester. Congratulations to all the Clubs who have completed their budget request process so far!  

1. The deadline to have an approved budget is March 31st
2. The approved amount on your budget represents the total funds you can spend this semester
3. If you submit a budget less than your total SGA allocation, you lose the amount you did not budget for.
   • What if you would like to spend the remaining funds you did not budget for? You will have to submit a proposal to SGA to get additional funds.
   • What if you want to spend more than the total funds you have before you submit a budget? You will have to submit a proposal to SGA to get additional funds.

Click here to submit Purchase Requests: Purchase requests are used to initiate purchases. This is where you start using your funds.

Click here to submit event proposals and request space: With this form you are able to:

• Create the events your club is hosting and showcase on the platform
• Submit necessary documentation to have events approved by SLD
• Submit requests for club rooms (classroom), event spaces for any particular occasion

These important dates and deadlines still apply.

Upcoming Deadlines

Purchase Request Process

To formally request the processing of any purchases or services, clubs should follow each directive of the request procedure:

1. Purchasing supplies: Please submit a detailed quote or invoice with your purchase request form. 

   When you request a quote from a food vendor such as Norm's Pizza, they automatically start making your order. Therefore, start the process of requesting a quote early enough, to submit your purchase request. Purchase requests are how we ensure that we can pay the vendor. If you submit the purchase request late, it will not be approved and the vendor will not get paid. Clubs are responsible for the orders that are made. Clubs are responsible for communicating with vendors to receive quotes, which is why we ask for early planning and submissions.

2. All events and/or meetings must have a flier for justification.

3. All vendors that are not yet registered in CUNY Buy must fill out W9 and Direct Deposit Forms so that they can be added into the system for payment. Additionally, all outside vendors, performers, artists or speakers that will perform their services on the campus must fill out an Independent Contractor Agreement or Performance Agreement form. Forms must be approved before services are rendered. Please note: When forwarding the Independent Contractor Agreement or Performance Agreement Form for completion, the Procurement Vendor Letter must be included as part of the packet.

4. All purchases should be made using club funds. All required documents MUST be submitted together to be processed on City Tech Connect
   STUDENT CLUBS SHOULD NOT PURCHASE SUPPLIES OUT OF POCKET

Upcoming Events

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