Club Funds FAQ

The President or Treasurer of your student organization will be responsible for financial oversight of your organization's funds. Funds are derived from two main sources: fundraising, and allocations from student activity fees. The use of club funding must abide by the - CUNY Fiscal Accountability Handbook.

The Student Government Association (SGA) allocates money from the Student Activities Fee. You will be asked to prepare a budget request for student activity fee money. Below are the most frequently asked questions about student activity fees and the budget allocation process:

Simplified steps to spend your club funds:

  • Get your club certified.
  • Request an allocation from SGA.
  • Once approved for an allocation of money from SGA, submit a Budget Request Form via City Tech Connect.
  • Once the budget request is approved, submit Purchase Requests via City Tech Connect to start purchasing items 4-6 weeks in advance.

Who can get a Student Activity fee allocation?

Any certified student organization.

How does an organization get a student activity fund allocation?

Student Activity Funds under the jurisdiction of the College Association Board are allocated by the Student Government Association. At the beginning of each semester, SGA allocates a budget for each certified club. Organizations may submit budget proposals for additional funds if needed. SGA will explain the procedures for submitting proposals at the club officer orientation held at the beginning of each semester. Organizations certified in the spring and those already active will receive an email from SGA once SGA has opened the proposal process. SGA’s communication to organizations will include a deadline for submission of the budget proposal.

Where does the money come from?

Funds come from the student activity fee you pay when registering for classes.

When do we know if the initial allocation of funds has been given to us?

The Student Government Association will notify student clubs once the budget committee has met and approved the requested funds. After the budget committee approves funds for your organization, funds will be deposited into your organization’s account. All allocations require approval from the SGA General Body. See here for workflow.

When can we begin spending money from the budget?

You can access your funds after the Student Government Association has notified you of your approved allocation, and you have submitted an approved Budget Request.

How Do I Spend Club Money?

Club funds can be spent by completing and submitting a Budget Request Form via City Tech Connect. This is a form outlining your purchases for the semester. Once your Budget Request has been approved, you can now start spending money. To spend money, you need to submit a Purchase Request Form, a flier for the event, the invoice from the vendor you want to use, and the vendor’s Independent Contract Agreement or Performance Agreement (including their completed W-9 forms and Direct Deposit Forms. You must submit these documents via the City Tech Connect. For any related questions please email studentlife@citytech.cuny.edu.