Equipment:

If your club wants to purchase equipment for members:

• No more than 50% of your allocated budget can go towards these items.
• All equipment must be stored at the City Tech Campus and returned for use by the wider City Tech community.
• Due to storage restrictions, items that cannot be stored will be denied.
• Members receiving the equipment will need to fill out a Club Equipment Loan Agreement promising the return of the equipment to the Student Life and Development Office.
• Equipment items are approved based on the group’s mission and need.
• Students who do not return loaned equipment will be penalized, as well as the organization.

Subscriptions:

Students are able to purchase subscription based programs for their club’s functions and needs. However, the following items need to be addressed:

• Approvals for Subscriptions to programs are reviewed each year with the Club’s Budget Allocation. Just because a club was approved for a subscription-based program one year, does not mean that the program is guaranteed to be approved the next.
• Reoccurring Subscriptions cannot be purchased/subscribed to (Annual Subscriptions). Students can only pay for subscriptions that observe the current academic year & budget period.
• Subscription based-expenses can be conditionally approved by Student Life, but the clubs are responsible for submitting a Justification for the program for approval to Student Life and Purchasing Office before purchase can be made.

Sales Tax Exemption:

The College Association of New York City College of Technology, Inc. is exempt from NYS and NYC sales and use taxes. Sales tax will not be paid to any vendor or as a reimbursement on any purchase within NYS. Sales Tax Exemption certificates are available from the Related Entities Office.Student Services Accounting Unit.

Receiving Approval & Rendering Services:

CUNYBuy requisitions will be approved in approximately six to eight (6-8) weeks from the date that you receive confirmation from the Office of Student Life that the requisition was submitted. Only once a purchase order is dispatched from CUNYBuy can the vendor provide services. Approval from CUNYBuy is confirmation that the vendor is eligible to be paid for the services outlined in the original requisition or the contract, if one is in place. Once services are delivered, a receipt or proof of event occurring must be provided by the vendor as proof that services were rendered. Only then will the vendor receive payment.